How to Write a Resignation Letter That Will Leave a Positive Lasting Impression

October 5, 2023
Change Management, Job Seeking

If you are preparing to make a job change, writing a meaningful resignation letter expressing your intent to leave the position is valuable. It is important to tell your employer how much your job meant to you and your time at the company, especially if you plan on maintaining a relationship with the previous employer. It is suggested that you give notice in person, but you can leave the resignation letter with your manager once resigned. Your resignation letter is the lasting impression that you get to leave on your employer, so leave out any criticisms or concerns that you have.

In addition to conveying your appreciation and intent to leave on a positive note, your resignation letter should also highlight your willingness to facilitate a smooth transition. Mention your commitment to completing any pending projects or assisting in the handover process to ensure minimal disruption to the team. Express your gratitude for the learning and growth opportunities you’ve had during your tenure, emphasizing how these experiences will benefit your future endeavors. By leaving a door open for potential collaboration or networking in the future, you can maintain a positive professional relationship with your previous employer while embarking on your new career path.

Tips for writing a resignation letter:

First and foremost, keep it short, professional, and straight to the point.
Next, list the details of your resignation and when you will be leaving. The general
rule of thumb is to give two weeks notice.
Address your resignation letter to your direct supervisor.
Next, list out what you valued from your role. This will make the letter more
personal and meaningful when you address what the position meant to you and
things you gained or learned from the role.
Express your gratitude and thank them for the opportunity to be a part of the
company.

Resignation Letter Examples

Name
Title
Date

Dear “supervisor,”

I am writing this letter to formally announce my resignation from “job title” at “employer”. My
last day is “date”. Thank you for the opportunities you have provided me during my time at
“company”. It has been a pleasure to work with you and I have gained a vast amount of
knowledge in my position. If I can be of any assistance during this transition, please let me know.

Sincerely,
Name
Signature

Name
Title
Date

Dear “Supervisor,”

Please accept this letter as a notification that I am resigning from my “position” at “company” on
“date”. I would like to extend my appreciation to “company” for allowing me to work for you for
the past “time frame”. I have gained a vast amount of knowledge and experience. At this time, I
would like to give a two weeks notice and my last date of employment will be “date”.

Sincerely,
Name
Signature

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